Guangzhou Representative Office Formation

Introduction of Representative Office

The Representative Office (RO) is a liaison office representing its parent company overseas. A RO is not an independent legal entity, is not allowed to directly engage in business activities. RO can't issue official invoices, signing sales or purchase contracts, or receiving payments from its clients.

Important note: Parent company must be established for more than 2 years.

Name of Guangzhou office

The name of representative office should be in the form of “country +name of parent company + Guangzhou representative office”.

Business Scope

The business scope of representative office is only engage in non-profit making activities related to parent company.

Registered Capital

Registered capital is not required for representative office formation.

Functions of Representative Office

1、Carry out market research, exhibition and publicity activities for its parent company in local market

2、Conduct quality inspection on goods and provide promotional materials to potential clients or trading partners

3、Disseminate information about new products and services of parent company

4、Communicate and liaise with local suppliers on behalf of parent company

5、Act as a coordinator for activities of parent company in China

Documents Required

1、2x original legal business certificate for more than two years and domicile certificate of parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country.

2、2x original Memorandum & Articles of Association of parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country.

3、2x original Bank Reference Letters of parent company (declare a good standing) notarized by local lawyer and endorsed by Chinese embassy or consulate in that country.

4、Authorization Letter issued by parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country

5、Appointment Letter issued by parent company notarized by local lawyer and endorsed by Chinese embassy or consulate in that country

6、Chief representative, general representative’s passport notarized by local lawyer and endorsed by Chinese embassy or consulate in that country

7、The resume of the chief representative, general representative

8、Four color photos of each representative (2 inches size)

9、Office address in China, 2x original leasing contracts, 2x copies of of house property certificate with company stamp or signature of lesser and 2x landlord identification documents  (The lessee should be acted by chief representative, or parent company. The area is required no less than 30 ㎡ and for office use only with more than one year’s rent and the lease contract should be endorsed by local Housing Management Authority)

10、         Passport copy of: (i) Parent company's director (ii) chief representative and (iii) general representative

Government Processing Procedure

1、Registration Certificate issued by Guangzhou Administrative Bureau of Industry and Commerce (GZABIC).

2、Apply for stamps with the Public Security Bureau

3、Organization Code License issued by Quality and Technical Supervision Bureau

4、Tax Certificates issued by National & Local Tax Bureau

5、Apply for the permits for the bank account opening，open RMB account

Processing Time for RO

Ro Formation: 20-25 working days

Service, Fee and Terms of Payment
1、Webond package services for RO formation include:
Document preparation, such as establishment registration application form; document sample of Authorization Letter; document sample of Appointment Letter; etc.；Registration Certificate；Having a corporate seal engraved by the public security authorities; Organization Code Certificate ；Digital Certificate of Organization Code Certificate；National Tax Certificate；Local Tax Certificate； Assist bank opening, but not including the bank charges；Permit of bank account opening；Company stamp, financial stamp and personal stamp of chief representative. All the certificates above include original one and duplicate one.
2、Terms of payment: applicant can pay by cash, check or T/T to Webond’s bank account before the service begins.

General Tax Information

Once the Representative Office is established, it is required to report to the Tax Administration Department monthly (for business tax), quarterly (income tax) and annually. Webond provides accounting services for our clients; you are welcome to contact us for more information.

Follow-up Service of RO

Webond provides a series of business follow-up services such as, monthly bookkeeping and tax return, internal auditing, financial planning and tax layout, and China policy & market study. Other services include domain name registration, webpage design, website promotion, China trademark registration, Work Permit, Residence Permit, etc.